Below you will find everything you need to know to prepare for overnight camp. We've included information about travel and carpooling, meals, communicating with us while at camp, as well as what to bring and what not to bring. At the bottom of the page, you'll find the week overview as well as a sample day schedule. Should you have any unanswered questions, don't hesitate to give us a call or send us an email.
TRAVELING TO WESTMINSTER WOODS
Thank you so much for journeying so far to be with us this summer. We are excited to have you out. Our location is about a two hour drive from SFO without traffic, so we ask that you plan trips accordingly for camp start and end times.
Arrival: Sunday, August 6th
Camp activities will begin at 3:00pm. If you plan to drive, please arrive between 2:00 - 2:30 to check-in, get settled in the bunks and see the site.
- Driving: A carpooling list will be created after registration for interested families. Google Maps will get you to the right spot, and detailed direction can be found here.Alternatively, we will be providing transportation from SFO, and local families are welcome to drop their kids off at the airport.
- Flying: Pick up from SFO only. Please schedule for flights to land no later than 11:30am. (If you are unable to make that window, please contact us before booking your flight to work out details.)
Departure: Saturday, August 12th
Our final day of camp will include a 10:00am demonstration of what our campers have created. We hope you'll be able to join us! When we are done showing off our projects, we deconstruct as a camp and families are invited to join in (should you desire). Please expect to be on campus until 11:30am.
- Departing Flights from SFO: Please schedule flights from 4:30pm onwards. Our shuttle will plan to leave the site at noon, but traffic can be highly variable in the Bay.
Westminster Woods will be providing 3 square meals a day during our stay (read more here). In addition, Project Ember will provide snacks throughout build-sessions.
Though vegetarian alternatives can be arranged with advanced notice, Westminster Woods is unable to accommodate special diets such as gluten-free or vegan. We apologize for any inconvenience this may cause. Facilities are available to prepare individual meals, and our staff will assist any campers with specific dietary needs, but you will need to provide your own food. Please contact us so that we can plan accordingly to make your child's stay at camp as comfortable as possible.
getting in touch during the week
Westminster Woods is out of cell range, but you are welcome to leave messages for your children at (707) 874-2426. This is Westminster's landline, and someone checks their voicemail every few hours when the office is closed. We will also provide calling cards for campers to make out-going calls should they need to get in touch.
In the event of an emergency, we suggest you send an email to the info@ address. The site has adequate WIFI, and we are more likely to receive your message in a timely manner through email.
Be sure to bring a enough clothing for the whole week; there is no laundry on site. Please, label everything. Kids lose stuff (we have a treasure trove to prove it). Help us help you get it back from our lost and found by labeling everything.
- Layers for varying weather
- Rain gear
- Sturdy, closed-toe outdoor shoes
- Daily clothes including pants (required in the shop)
- Sun hat + sunglasses
- Sleeping bag + pillow
- Toiletries + toiletry bag
- Headlamp + batteries (headlamps are best for our purposes. A red-light setting is ideal for reading before bed without disturbing other campers.)
- Bug repellent
- Water bottle (labeled with name)
OPTIONAL & SUGGESTED
- Journal/pens + pencils
- Books or a dedicated e-reader
- Envelopes (addressed) and stamps (we'll send their mail!)
- Sunscreen if you prefer a specific kind (we will provide our own)
- Laundry bag
- If you are coming long distances, we can provide sleeping bags, pillows and towels. We will ask if you need these in a survey before camp.
WHAT NOT TO BRING
As a camp, we're not anti-tech. However, a week building cool projects with old and new friends is made richer with fewer distractions. Here are items we'd prefer didn't come to camp.
- Cellphones, computers, gaming devices + tablets (dedicated e-readers are A-OK)
- Pets (our hosts prohibits during pick-up or drop-off)
- Weapons (pocket knives are ok)
- Expensive clothing or equipment. It will get torn, lost and/or broken.
- Cash. There won't be anything to spend it on.
Sunday: Welcome to Project Ember! Introductions + goal setting, expectations, evening hike + small groups, campfire
Monday: Welcome to the shop: tool training + an introductory mini-build challenge
Tuesday: Project Announcement - Initial design sessions and building
Wednesday: A day of steady progress
Thursday: Project time in the morning, beach-day in the afternoon, followed by movie night
Friday: Final full project day, closing campfire
Saturday: Demonstration! Deconstruction and Departure
A SAMPLE DAY AT OVERNIGHT
7:00am - 7:30am - Wake up! A little time provided for individual morning rituals
7:30am - 8:30am - Breakfast
8:30am - 9:00am - Large group circle, following by project groups meeting to officially start the day
9:00am - 12:00am - Project Session A: Planning - executing - snacking - progress - mistakes - revisions - play breaks
12:00am - 2:00pm - Lunch followed by a short siesta + game break
2:00pm - 5:00pm - Project Session B
5:00pm - 6:00pm - Dinner (often full of riddles, card games, etc)
6:00pm - 7:30pm - Free play+build and/or shower time
7:30pm - 9:00pm - Campfire + Small group meeting: A time for checking in on personal goals, successes and failures
9:00 - 9:30pm - Winding down and getting ready for bed
9:30 - 10:00pm - Quiet personal time
10:00pm - Lights out